Get More Done Every Day!
Quit multitasking. continued...
"While it's true that employers value people who can handle a lot of things being thrown at them at the same time," says Morgenstern, "you'll be much more efficient if you do them in an orderly way."
But how are you supposed to stay focused on just one thing when everyone always seems to need everything "right now"? Here's how: Ask yourself, Is banging out a memo or talking to Stephanie from accounting worth making the task that I'm working on now take even longer than it needs to? says Morgenstern. Or, remind yourself how good you'll feel when you finish the work in front of you. And whenever you're about to get distracted, say to yourself, "Focus on the joy of completion" (or come up with your own mantra!).
Protect your productive time.
"The number one complaint I hear is, 'I don't have time to focus during the day because people are always interrupting me,' " says Morgenstern. When you say, "Sure, I've got a minute" to someone, you're effectively saying, "No, I don't have time" to the project on your desk.
And behind every project you're late on is a person you're letting down. "People hold up whole departments because they cannot control the flow of interruptions and focus on their work," says Morgenstern.
How can you say, "Not now" without sounding uncaring or rude? Tape a note to your cubicle: "Can it wait? Under deadline." When someone calls or stops by and says, "Do you have a minute?" you can say, for instance, "I'm in the middle of something that I need to finish in about 20 minutes." Then defer that person to a later time. Morgenstern suggests that you set aside certain parts of each day when you can give people your undivided attention. That way, if you say, "Can we talk at 3 o'clock?" you know you'll actually be available at that time. Work in some body language cues to reinforce your I-can't-talk-right-now message. "I wear headphones at work and when someone pops their head in my door, I only uncover one ear so they know I'm not going to kick back with them," says Megan Thome, a 31 year old publicity coordinator in Kansas City, MO. Other ways to keep a visitor from lingering: Stand up just as the person stops by your office, as if you're on your way to a meeting, to lunch, or to the bathroom.
Or keep your hands on your keyboard and turn your head just enough to make eye contact.